Most successful law practices utilize technology to reduce document management costs, expand attorney and staff efficiency and improve the probability of a successful outcome. Central to this commitment is the use of document imaging. Another trait of successful law firms is that they do not waste internal resources to implement document imaging but rather focus on their core competencies and delegate file scanning to trusted and cost-efficient companies like us.
Records Management Ltd. offers law firms in Ontario the opportunity to implement paperless office. Our document imaging system consists of hardware and software which converts hard-copy documents into searchable electronic files, creating the equivalent of an electronic photocopy. This allows attorneys to have access to virtual rooms of discovery documents on the go via VPN connection. It also permits legal staff operating from different locations to share documents and collaborate on conceptual and substantive matters without the difficulties and delays inherent for paper-oriented office.
Document imaging gives your attorneys a competitive edge in legal and strategic case matters and is the most cost effective document management system for any size or type of litigation. Document imaging improves your client service and increases the probability of a successful outcome.
Benefits of Closed File Scanning
- Savings on your current storage solution
- Off-site secure backup of your documents
- Immediate retrieval of documents
- Unlimited access to your documents
- Cost fixed
Closed File Scanning Service includes
- Conversion of documents to digital storage
- Installation of scanned documents on your computer/server
- IRecords Management Archiving Software including installation, implementation and training.
- Storage and maintenance of customer materials during the scanning process.
- Secure copy of database maintained off-site.
- Secure shredding of documents.
- Technical support and management consulting services
Optional Services
- "Destruction Only" of documents not to be scanned
- Culling services based on client criteria .
Records Management Legal Print Services Include
- Meeting with client
- Providing enhanced printing of your documents
- Digital copy at no extra charge provided on CD
- Quality control
- High Quality printing at up to 600 DPI
- Assembly, tabbing, indexing and binding of copies as required
- Reassembly of original documents
- Turnaround time to meet your needs
