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Whether you are retiring, moving or closing temporarily, Records Management Ltd will manage both your physical and EMR files and communicate with your patients. We handle everything, allowing the physician to truly detach and focus on whatever comes next.
We deliver the 90-day notifications required by the CPSO.
We retain files for the minimum 10-year retention requirement.
We handle patient communication.
We digitize files and combine with any available EMR records and provide them to your patients.
We are a low-cost/no-cost solution to physicians.
Our experienced and knowledgeable staff serve both the public and private medical sectors across Canada and deliver a complete hassle-free medical records management solution.
You don’t have to switch to an EMR system to eliminate piles of paper records in your office. While EMRs are a great solution, many physicians still prefer the familiarity and ease of paper records.
We offer a hybrid approach: we’ll scan your existing paper records, free up valuable space in your office, and make all your files easily accessible on your computer. You’ll enjoy the benefits of digital access without fully transitioning to an EMR.
This is the perfect solution for practices that aren’t quite ready to make the leap to a full EMR system—but still want the efficiency of organized, searchable digital records.
Sometimes, you just need to keep your paper records for the long term. Our Records Management service ensures your files are securely stored in a dedicated long-term facility.
Our storage facility is equipped with controlled temperature, humidity, and lighting to protect your paper records from moisture and direct light. We handle the entire transfer process and store your files with care—offering you the most secure, efficient, and cost-effective records management system available.
Records Management Ltd uses a proven system to securely store your files for the long term. Our climate-controlled facility safeguards against moisture and light, providing secure, efficient, and cost-effective file management.
Our records management system allows staff to quickly and easily access files from a single, secure electronic location—accessible by multiple authorized users. All files are fully indexed and searchable, making it easy to find exactly what you need with a simple query.
We provide practicing physicians with a secure storage solution for inactive patient records—saving valuable time and freeing up office space.
Our service stands out by providing doctors with convenient digital copies of all their patients' file.
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We digitize paper files into secure, easy-to-access electronic formats using high-speed industrial scanners. Our process ensures clear, accurate scans with reliable OCR, making your documents legible and searchable.
It gives me great pleasure to recommend Records Management Ltd. to anyone in the medical field. Their business acumen, courteous and respectful staff made the transition of my medical files from paper documents to digital images an enjoyable and pleasing experience. I was also very impressed with the way in which everything was handled, including the packing up, safe transportation, and scanning of my medical records, without any interruption to my practice.
Neither my staff nor my patients experienced any inconvenience during the changeover. The management and employees of Records Management are professional, honest and very helpful!
Thank you, Records Management, for the hard work!
Throughout our correspondence, all the members of their staff that we dealt with were very professional and each one of them was precise and knowledgeable about the Law Society of Upper Canada’s file management guideline, with special attention placed on section 3.12.4 Storage of Files; 3.12.6 Retrieval of Electronic Files; 3.12.7 Destroying of Client Files of The Law Society of Upper Canada File Management Information, which exceeded my expectations.
I am 100% satisfied with my choice of selecting Records Management Ltd. for storage of our files. I must comment about Records Management Facility which is clean, secure and temperature controlled to ensure the safety and longevity of our files. Their digital system also offers a quick and easy solution to locate documents in closed and inactive files.
Please consider Records Management Ltd. for all your file scanning and storage solution. I highly recommend their services.
Once again, I would like to express my sincere gratitude to the staff of Records Management Ltd. for their impeccable service.
As a neurologist with an exceptionally busy practice, it is imperative that my files are kept in an orderly fashion and easily accessible. Records Management came in and converted my paper files to digital images by scanning my active patient’s records, quickly and efficiently, which I can now use on a daily basis to practice my specialty and do research.
I found Records Management to be extremely thorough, and professional. I would not hesitate to recommend their services to any of my colleagues.
During May 2011 AMD Diagnostics Inc engaged Records Management LTD to carry out the scanning of cardiac patient’s records, which were returned to us in PDF format. The work provided by Records Management was excellent and the employees’ were professional, efficient and courteous at all times, to the extend of prioritizing rush medical files due to upcoming appointments, and keeping me advised of the progress of the works being carried out. The whole operation has been undertaken without any problems and the quality of scanning is excellent.
We would highly recommend Records Management to other organizations seeking a proficient service and would undoubtedly utilize Records Management in the future as our preferred scanning service for AMD. Tha scanned data compliments the operational needs of AMD in use by the service. We look forward to undertaking more work with Records Management to further improve the services to our patients.
The service recently provided to me by Records Management Ltd, was exemplary in every respect.
I am therefore, pleased to give my unreserved recommendation of this company to any of my medical colleagues who may be considering retirement from their practice, closure of practice for any reason, as well as, storage and/or shredding of documents.
Commendations from a satisfied client.
I had imagined that the transition from running a high profile medical practice to that of retiremend, would be one of stress, chaos and frustration, all of which couldn’t be further from the truth. In actual fact, the staff at Records Management, were extremely helpful, thus alleviating all my fears.
I can honestly say that Records Management offers excellent customer service, reliability, and one whose integrity is beyond reproach.
They provided my patients with written mail notification of my practice relocation as soon as it becomes that I will be leaving my group in orther to build a solo practice. Their experience, strategic knowledge and tactical experience really helped me in managing a CPSO compliant notification campaign for over 1500 patients and 260 Family Physitians.
Their team is very proffecional and they get the work done fast. They are easily reachable and reply to emails and calls fast. I highly recomend them to anyone who is planning practice relocation.
I recently retired after 47 years of family medicine. I am grateful to Records Management Ltd. for their professional and efficient service. The team went above and beyond to successfully reach out to all of my patients during a postal strike. I have no hesitation to highly recommend this company to close any medical practice.
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